As an entity that functions on Binghamton University’s campus, the Student Association of Binghamton University, Inc. is dedicated to working with and adhering to Binghamton University’s Child Protection Policies, including but not limited to, all applicable SUNY system policies, guidance, and the requirements set forth for University campuses.

Resources to know:

• CPP Covered Activity Decision Tree
• SUNY Child Protection Policy – Guidance
• Binghamton University MP 852: Mandatory Child Sexual Abuse Reporting & Prevention Policy
• Binghamton University MP 853: Child Protection Policy
• Binghamton University Child Protection Policy Website

Procedure:

Any organization seeking to host an event wherein a student organization or its members will take on temporary guardianship (custody, control, and supervision) of under-17 children must go through the full permitting process and gain full approval PRIOR to the event taking place.

Any organization planning activities wherein they will have close contact with children but do not take on temporary guardianship must complete a modified CPP approval process to ensure appropriate records are maintained. This process may be started by submitting the Request to Sponsor form. Upon review of your form you will be informed of any necessary next steps. 

• Step 1 – MINIMUM of 45 business days prior to the event:
  • Complete Request to Sponsor an Event With Children. When form is complete, turn it in to the Vice President for Finance’s office or the Financial Director’s office.
    • Once received, the Associate Director will complete a preliminary review of the form. Upon completion of preliminary review, the form will be sent to the University for approval.
  • After initial University approval, a Revocable Permit will be issued by the University for the event. This document must be agreed upon and executed (signed) by SA Officers and the University prior to the event moving forward.
• Step 2 – MINIMUM of 7 business days prior to the event:
  • All students who will have contact with minors/children must complete and submit Child Protection/Volunteer Information Collection Form along with a digital head shot for ID purposes.
    • Once received, the Associate Director will run the names and dates of birth of all listed volunteers through the New York and United States Sex Offender Registry systems.
  • All individuals/volunteers submitted for approval must also complete the full Child Protection Policy Training, located on the bottom half of the University’s CPP website: https://www.binghamton.edu/offices/risk-management/areas/child-protection/index.html
    • Upon completing CPP Training, they must affirm their completion here: https://cglink.me/2eQ/s79675 
  • All approved and cleared students (Covered Persons) will have IDs created for the single event. The Event Coordinator (identified in Step 1) will receive an e-mail when the IDs are ready for pickup.
    • Covered persons must have these IDs on display at all times during the event.
• Step 3 – MAXIMUM of 10 business days after the event:
  • Event coordinator must complete and submit Child Protection Post Event Report Form.

Mandatory Forms:

• Step 1: Request to Sponsor an Event With Children
• Step 2a: Child Protection/Volunteer Information Collection Form
• Step 2b: Volunteer Training Confirmation Form
• Step 3: Child Protection Post-Event Report Form

Questions about the Child Protection Policy and its associated forms and processes should be directed to the Vice President for Finance at vpf@binghamtonsa.org. The Student Association Office is located in University Union West 203 (UUW 203).